Looking for an experienced Administrative Assistant, which possess strong communication and organizational skills, Fluent in Spanish is a plus, proficient in Word, Excel and be able to adapt to any other programs necessary to complete the assigned task. Must be a self-starter and work independently.
Real Estate experience a must.
Job description
- Types and distributes necessary correspondence for the property manager(s). Prepares and maintains all office invoices and expense reports on a monthly basis
- Handles rollover calls for the property manager(s) when they are out of the office. Order office supplies
- Codes and processes vendor invoices and coordinates corresponding paperwork for submittal to accounts payable.
- Takes maintenance calls from tenants, arranges for service, creates work orders and follows up with vendor and tenants when needed.
- Reports insurance claims to insurance company and assists them with whatever is needed to complete an investigation.
- Assists with tenant account reconciliations.
- Generates all new tenant welcome packages, all new contracts and Open/Close forms.
- Obtains Certificates of Insurance from contractors, vendors, and tenants.
- Obtains tenant gross sales figures.
- Assists in the mailing of Tenant Notices.
- Obtains all paperwork for TI reimbursements from tenants and prepares for payment.
- Ensures that the utilities have been disconnected or put into Landlord's name after a tenant vacates.
- Ensures that the utilities are taken out of Landlord's name and put into the new tenant's name when a tenant moves into a space. Fill out utility memo and fax to AP.
Equity One does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.
Please Email Resumes to: HR@equityone.net
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